QR Code Limits in GoHighLevel: Control Scans and Expiry

QR Code Limits now let you control how often a code can be used and how long it stays active. You can set a fixed scan limit, including a single scan for one-time use, or choose a higher number for limited access.

You can also control when a QR code works. Choose a set duration, or use a date range with a start and end time. If the start time is in the future, the code stays inactive until that time begins. The schedule follows the timezone you select, so the rules stay consistent no matter where the code is scanned.

GoHighLevel has also updated the QR builder and QR Codes list. The builder now uses a cleaner side menu, while the list shows status labels such as Limited and Inactive. This makes it easier to see which QR codes have active rules and why a code may not be accepting scans.

QR Code Limits give you more control over campaigns that depend on timing or limited access. Instead of creating a new code each time, you can update the rules behind the one you already have. That means less reprinting, fewer mistakes, and less manual work.

This is useful for event tickets, class check-ins, limited offers, and one-time redemptions. You can decide how many scans are allowed and when the code should work. If the limit is reached or the valid time has passed, the code stops accepting scans.

For agencies, this can make QR campaigns easier to manage across several clients. You can keep the same printed materials in place while changing the QR Code Limits inside GoHighLevel as the campaign changes.

Setting up QR Code Limits in GoHighLevel only takes a few steps. You’ll open the QR Codes area, edit or create a QR code, then set the scan limit and expiry rules.

Here are the main steps to set up QR Code Limits:

• Access the QR Codes Section in GoHighLevel.
• Set the Scan Limit and Duration.
• Set a Date Range and Timezone.

To start, make sure you are logged in to your GoHighLevel sub-account.

1.1 Click Sites from the main left-hand menu.

• This opens the main Sites area inside your GoHighLevel sub-account.

1.2 Click QR Codes from the top menu.

• You’ll now see your existing QR codes and QR code folders.

1.3 Choose how you want to continue.

• Click Create QR code in the top-right corner if you want to make a new QR code.
• If you want to update an existing QR code, click the Edit icon on that code.

2.1 Click Usage limits from the left side of the QR code builder.

• This opens the settings that control how many times the QR code can be scanned and how long it stays active.

2.2 Turn on Scan limit.

• This allows you to set a maximum number of scans for the QR code.

2.3 Set the Maximum scans per link.

• Enter the total number of scans you want to allow.
• Set this to 1 if you want a one-time-use QR code.
• You can also set a higher number if the code should work several times before it expires.

2.4 Turn on Expiry.

• Once enabled, the QR code will stop sending visitors to the destination after the expiry rule is reached.
• Instead, the scanner will see an expiry page.

2.5 Select Duration.

• Use this option when you want the QR code to stay active for a set amount of time after you save it.

2.6 Set how long the QR code should remain valid.

• Enter the amount of time in the Valid for field.
• Choose Minutes or Hours.
• You can also use the available quick options, such as 5 minutes, 10 minutes, 30 minutes, 1 hour, or 12 hours.

For example, you could create a QR code that works only once and expires 10 minutes after it is saved.

3.1 Select Date range under the Expiry section.

• Use this option when you want the QR code to work only during a specific period.

3.2 Set the Starts and Ends date and time.

• Choose when the QR code should become active.
• Then choose when it should stop accepting scans.

If the start date is in the future, the QR code will remain inactive until that scheduled time.

3.3 Select the correct Timezone.

• The start and end times follow the timezone you select.
• This keeps the schedule consistent even if the QR code is scanned from another location.

Once your QR Code Limits are set, click Next to continue through the remaining QR code settings and finish the setup.

QR Code Limits work best when the rule matches the job you need the code to do. For one-time access, set the scan limit to 1. For events or short promotions, use a Date Range so the code only works during the right window. This keeps access simple and avoids having to replace the QR code later.

Before you launch, check the timezone and test the code yourself. A wrong start time or expiry setting can cause problems fast, especially for events. It is also a good idea to keep the QR code name clear, so your team can tell what each code is for without opening every one.

You can also use the Limited and Inactive labels to keep track of active rules. This is useful when you manage several QR codes at once. Instead of creating a new code every time a campaign changes, update the QR Code Limits on the existing code when possible.

QR Code Limits give you more control without adding more work. If you use printed QR codes for events, offers, check-ins, or client campaigns, you can now change how long they stay active and how many times they can be used.

For example, an agency could create one QR code for an event ticket and set it to work only during check-in hours. A business could use another code for a limited offer and allow only a set number of scans. In both cases, the printed code stays the same while the rules are managed inside GoHighLevel.

That can save time, reduce reprinting, and make campaigns easier to manage. For agencies handling several clients, QR Code Limits also make it easier to keep access rules clear and update campaigns without starting over each time.

QR Code Limits give you more control over how and when a QR code can be used. You can set scan limits, add expiry rules, choose a date range, and keep the same printed code in place while the rules change behind it.

For agencies and businesses, that means less reprinting and less manual work. It also makes QR codes more useful for events, limited offers, check-ins, and one-time access.

If you already use QR codes in GoHighLevel, this update is worth testing. Try adding QR Code Limits to one of your existing campaigns and see where tighter access control could save time or make the process easier.