Better GHL Calendar View Settings

The updated Calendar View Settings bring the main display controls into one place. You can open them from the three-dot menu next to Manage view in the GHL calendar. Your choices are saved, so you do not need to reset them each time you come back.

You can now choose the timezone used across your calendar screens, set the grid to 15, 30, or 60-minute intervals, grey out hours outside staff working times, hide empty rows and columns, and show buffer time around appointments. These options make it easier to shape the calendar around the way your team works.

The timezone control has also moved into Calendar View Settings from older settings areas. Any timezone you already had selected carries over, so there is no need to set it again. The change keeps related view options together and makes them much easier to find.

The biggest change is how color works inside the calendar. Admins now get a Staff colors tab, where they can choose a color for each team member. You can also decide whether appointment tiles use the calendar, service, or staff color.

The second color now shows as a wider strip on the left side of each event. That small change makes a busy calendar much easier to scan. You can quickly see which staff member, calendar, or service an appointment belongs to without opening every event.

Calendar View Settings also now support cleaner exports. From the same three-dot menu, you can export the current view to PDF or CSV. The export keeps the date range and filters you are already using, so you get the exact calendar view you need.

Calendar View Settings matter because they make a busy GHL calendar easier to read. When staff schedules, blocked time, and appointments all sit in the same view, small display changes can save a lot of time.

Greyed-out working hours help you see when a team member is not available. Buffer time shows why a slot is blocked before or after an appointment. Hiding empty rows and columns also keeps the calendar cleaner, especially when you manage several staff members or resources.

The export option is another useful upgrade. You can filter the calendar, choose the date range you need, and export that exact view to PDF or CSV. That makes it easier to share schedules, review bookings, or work with the data outside GoHighLevel.

Using the new Calendar View Settings in GoHighLevel gives you more control over how your schedule looks and how you work with it. You can adjust the calendar view, set staff colors, apply filters, and export the exact schedule you need.

Here are the steps we will follow:

• Open Calendar View Settings.
• Set Staff Colors.
• Filter and export the calendar view.

To start, make sure you are logged in to the correct GoHighLevel sub-account.

• Calendar View Settings are accessed from the main Calendar view inside GoHighLevel.

1.1 Click Calendars from the main left-hand menu.

• This opens the main Calendars area in your GoHighLevel sub-account.

1.2 Click Calendar view from the top menu.

• This opens the calendar workspace where you can view appointments and manage your schedule.

1.3 Click the three-dot menu beside the Manage view.

• This opens the additional options for the current calendar view.

1.4 Click Calendar view settings.

• This opens the panel where you can manage your calendar display preferences and staff colors.

• Admins can use the Staff colors tab to make each team member easier to identify in the calendar.

2.1 Click the Staff colors tab.

• This opens the list of staff members available in the sub-account.

2.2 Choose a color for each staff member.

• Click the color box beside a staff member to update their assigned color.
• Use colors that are easy to tell apart when several staff members appear in the same view.

2.3 Click Save changes.

• This saves the staff color settings and applies them to the calendar view.

• You can filter the calendar first, then export the exact view you are looking at.

3.1 Review the appointments shown in the Calendar view.

• Make sure the date range and calendar view match the schedule you want to export.

3.2 Select the users you want to include from the Filters panel.

• Check or uncheck staff members to control which appointments appear in the current view.
• You can also use the other available calendar filters if needed.

3.3 Click the three-dot menu beside the Manage view.

• This opens the calendar actions menu.

3.4 Choose Export to PDF or Export to CSV.

• Select Export to PDF when you want a simple schedule that is easy to view or share.
• Select Export to CSV when you want to sort, review, or work with the calendar data in another tool.

The export uses the current calendar view, including the filters and date range you have selected. This makes it easy to create a clean schedule for a specific staff member, team, or period without exporting extra calendar data.

Use clear staff colors that are easy to tell apart. If several team members use similar shades, the calendar can still look confusing when it gets busy.

Use Calendar View Settings to keep the screen focused on what matters. Hide empty rows and columns when you do not need them, and turn on working-hour shading when staff schedules are different.

When exporting, set your filters first. Use PDF when you want a clean schedule to share, and use CSV when you want to sort, review, or work with the data somewhere else.

Better Calendar View Settings can make day-to-day scheduling easier for teams that manage several staff members, services, or calendars. A cleaner view means less time trying to work out who is booked, when they are working, and which appointments belong to which person.

For an agency or service business, that can help with simple tasks like checking staff workload, reviewing the week ahead, or preparing a schedule for a team meeting. Staff colors and working-hour shading make the calendar easier to read, while filters help you focus only on the people or appointments you need to see.

The export options also make the calendar more useful outside GoHighLevel. You can filter the view for one team, choose the right date range, and export it to PDF for a meeting or CSV for further review. It is a small update, but it can make calendar management feel much more organized.

The new Calendar View Settings make GoHighLevel easier to manage day to day. You can control how your schedule looks, make staff easier to identify, see working hours more clearly, and export the exact calendar view you need.

For busy teams, these small changes can make a real difference. A cleaner calendar is easier to scan, easier to share, and easier to use without changing your booking rules or customer experience.

If you use the GHL calendar often, take a few minutes to review the new settings and adjust the view to fit the way your team works. Which of the new Calendar View Settings do you think will save you the most time?