Assignment Submission Notifications in GHL

Want to know when a student is done with a lesson? With Assignment Submission Notifications in GHL, you can send alerts and keep track of work that needs a review.

In this video, you’ll learn how to:

• Set up a workflow in GHL.
• Pick the course and lesson to track.
• Send an alert and an email.
• Add a task, test it, and turn it on.

When a student finishes an assignment, you need to know right away. Your student also needs to know their work is ready for review. But if you check each lesson by hand, it’s easy to miss one. That can lead to late reviews and more questions from students.

With Assignment Submission Notifications in GHL, you can set up a workflow that helps you stay on top of student work. When a student completes the lesson you choose, GHL can take care of four key steps.

• Get alerts right away. You or your assigned instructor get a notice when a student completes the lesson.
• Keep students informed. GHL sends an email to confirm the lesson is complete and explain what happens next.
• Set a clear review date. GHL creates a task for the assigned user, due one day after the lesson is complete.
• Spend less time checking. You can track lesson activity through alerts and tasks instead of checking each course by hand.

There’s one thing you need to check first. This workflow uses the Lesson Completed trigger. It does not check if a student has sent in a file. Make sure your course marks the lesson complete when students finish the task. This way, your Assignment Submission Notifications match the work you need to review.

Setting up Assignment Submission Notifications in GoHighLevel starts in the Automations area of your sub-account. You’ll create a workflow using the Lesson Completed trigger, then select the course, module, and lesson you want to track. Make sure the lesson is set up so its completion matches how students submit their work.

Next, you’ll add three actions to alert the instructor, send a confirmation email to the student, and create a review task. You’ll then set the timezone, publish the Assignment Submission Notifications workflow, and test it to make sure each action works as planned. Here are the steps to set up Assignment Submission Notifications in GHL.

• Open the Workflow Builder from the Automation Section.
• Rename Your Workflow and Set the Lesson Completed Trigger.
• Rename the Lesson Completed Trigger and Add a Filter.
• Set Product as the First Filter.
• Set Category as the Second Filter.
• Set Lesson as the Third Filter and Save the Trigger.
• Add the Send Internal Notification Action.
• Set the Action Name and Team Notification.
• Set the Redirect Page and Team Assignee.
• Add the Send Email Action.
• Set the Sender Name, Email Address, and Subject Line.
• Add the Acknowledgment Email Subject Line and Body.
• Add the Add Task Action.
• Set the Task Name and Team Instructions.
• Set the Team Assignee and Due Date.
• Set the Contact Timezone in Workflow Settings.
• Publish and Save Your Workflow.

To start, make sure you are logged in to your GoHighLevel sub-account. Make sure you’ve created an online course with an assignment or quiz.

• Create your Assignment Submission Notifications workflow using the Workflow Builder in the Automation section.

1.1 Click Automation.

• You will be taken to the Workflows tab by default.

1.2 Click Workflows.

• You will see a list of workflows, along with options such as Create Folder, Build Using AI, and + Create Workflow.

1.3 Click + Create Workflow.

• A dropdown menu will appear with several options, including + Start from Scratch.

1.4 Click + Start from Scratch.

• You will be taken to the Workflow Builder.

• Rename your workflow, then set the Lesson Completed trigger.

2.1 Rename your Assignment Submission Notifications workflow.

• Click the Pencil icon at the top of the Workflow Builder and enter a new name for your Assignment Submission Notifications workflow.

2.2 Click Add New Trigger.

• The trigger library will appear, where you can search for and select a trigger.

2.3 Search for and select Lesson Completed.

• You will be taken to the Opportunity Created trigger settings.

• Give the Lesson Completed trigger a clear name, then add a filter.

3.1 Rename the Lesson Completed trigger.

• This makes it easier to identify on the Assignment Submission Notifications workflow canvas.

3.2 Click Add Filters.

• A drop-down filter will appear below the Add Filters button.

• Choose Product as the filter, then select your created online course before adding another filter.

4.1 Select Product from the first drop-down filter set.

• Another drop-down filter will appear below the second filter.

4.2 Select Is any of as the operator.

4.3 Choose your created online course.

• The chosen course should appear in the second drop-down filter.

4.4 Click Add Filters.

• A drop-down filter will appear below the current filter set.

• Choose Category as the filter before adding another filter.

5.1 Select Category from the second drop-down filter.

• Another drop-down filter will appear below the second filter.

5.2 Choose Is any of as the operator

• The chosen option should appear in this specific filter.

5.3 Choose the module with the assignment or quiz

• The chosen option should appear in this specific filter.

5.4 Click Add Filters.

• A drop-down filter will appear below the current filter set.

• Choose Lesson as the filter before saving the trigger.

6.1 Select Lesson from the third drop-down filter.

• Another drop-down filter will appear below the third filter.

6.2 Choose Is any of as the operator

• The chosen option should appear in this specific filter.

6.3 Choose the assignment or quiz from this module

• The chosen option should appear in this specific filter.

6.4 Click Save Trigger.

• The trigger will now appear on the Assignment Submission Notifications workflow canvas.

• Click Add New Element, then search for and select the Send Internal Notification action element.

7.1 Click Add New Element.

• The action library will appear on the right side of the canvas.

7.2 Search for and select the Send Internal Notification action element.

• You will be taken to the Send Internal Notification settings page.

• Rename the Send Internal Notification action element, then create the notification for your team.

8.1 Rename the Send Internal Notification action element.

• Use a clear and simple name.

8.2 Choose the Notification Type.

• The Title, Message, and other notification fields will appear for you to complete.

8.3 Enter the notify instructor notification title.

• Keep it short and easy to understand.

8.4 Enter the instructor’s guide message for your team.

• Write clear instructions so your team knows what to do next.
• Add the appropriate custom values as well so the team member can easily identify the client’s details.

• Set the redirect page so your team can open the client’s contact details.

9.1 Set the Redirect Page to Contact.

9.2 Choose the User Type.

• For this example, Assigned Owner is selected.

9.3 Select the assigned owner

• For this example, Contact Owner is selected.

9.4 Click the Save Action button.

• The action element will now appear on the Assignment Submission Notifications workflow canvas.

• Click Add New Element, then search for and select the Send Email action element.

10.1 Click Add New Element.

• The action library will appear on the right side of the canvas.

10.2 Search for and select Send Email.

• You will be taken to the Send Email settings.

• Set the sender details and subject line for this Assignment Submission Notifications workflow email.

11.1 Rename the Send Email action element.

• Use a clear and simple name.

11.2 Enter the sender name.

• You can also use a custom value for the sender name.

11.3 Enter the sender email address.

• You can also use a custom value for the sender email address.

• Enter the subject line and content for your acknowledgment email.

12.1 Enter the Acknowledgment email subject line.

• Keep the subject short and clear.

12.2 Enter the Acknowledgment Email body.

• Keep the message clear, polite, and helpful.

12.3 Click Save Action.

• The Send Email action element will now appear on the Assignment Submission Notifications workflow canvas.

• Click Add New Element, then search for and select the Add Task action element.

13.1 Click Add New Element.

• The action library will appear on the right side of the canvas.

13.2 Search for and select the Add Task action element.

• You will be taken to the Add Task settings page.

• Rename the Add Task action element, then create the instructions for your team.

14.1 Rename the Add Task action element.

• Use a clear and simple name.

14.2 Enter the task title.

• Keep it short and easy to understand.

14.3 Type in the task instructions for your team.

• Write clear instructions so your team knows what to do next.
• Add the appropriate custom values as well so the team member can easily identify the client’s details.

• Set the due date and the assignee for this task.

15.1 Set the Assignee for this task.

15.2 Set the Due Date for this task.

15.3 Click the Save Action button.

• The action element will now appear on the Assignment Submission Notifications workflow canvas.

• Click the Settings tab at the top of the workflow canvas, then set the Contact Timezone in the Communication section before returning to the workflow builder.

16.1 Click the Settings tab.

• You will be taken to the workflow settings section.

16.2 Toggle on Allow re-entry and Allow multiple opportunities.

16.3 Set the Contact Timezone.

• This helps the workflow send messages based on the contact’s local timezone.

16.4 Click the Builder tab.

• You will return to the Assignment Submission Notifications workflow canvas.

• Turn on Publish and save your Assignment Submission Notifications workflow.

17.1 Turn on the Publish toggle.

• The toggle will turn blue to show that it is active.

17.2 Click Save.

• The red dot on the Save button will disappear, confirming that your workflow has been saved.

Your workflow is only useful if the right people get the right alerts. Before you turn it on, take a few minutes to check each step. These simple tips will help you make sure your Assignment Submission Notifications work as planned.

• Check your lesson filters. Make sure you select the right course, module, and lesson. This helps you avoid alerts for the wrong lesson.
• Send alerts to the right person. Check who will get the notice. If you use an assigned user, make sure each student has the right person linked to their contact.
• Keep student emails simple. Let students know their lesson is complete and what they should expect next. Only say you’ve received their work if your course setup confirms it.
• Make review tasks clear. Add the course name, lesson, and what needs to be checked. Your instructor should know what to do when they open the task.
• Give your team enough time. A one-day due date may work for some courses. If your team needs more time, set a date that fits their workload.
• Test before you publish. Complete the lesson as a test student. Then check that the alert, email, and task all work as planned.

One last thing to keep in mind. The Lesson Completed trigger starts this workflow. It does not check if a student sent in a file. Make sure the lesson is set up to match how students turn in their work. That way, your Assignment Submission Notifications will help you track the right activity.

Setting up Assignment Submission Notifications in GHL is quite simple once you know how the workflow works. Still, you may have a few questions about alerts, emails, and review tasks. Here are some quick answers to help you get the setup right.

Keeping up with student work shouldn’t take up your whole day. You have lessons to manage, students to help, and work to review. With Assignment Submission Notifications in GHL, you can keep track of it all without checking each lesson by hand.

Once your workflow is live, GHL sends an alert when a student completes the lesson you choose. It also sends the student an email and creates a task for your team. This way, you know what needs a review, and your students know what to expect next.

Before you use it with real students, run a quick test. Check that the right person gets the alert, the email goes out, and the task has the right due date. Make sure the Lesson Completed trigger matches how students turn in their work.

With Assignment Submission Notifications in place, you’ll have a clear way to track lesson activity and plan reviews. You’ll spend less time on manual checks and have more time to help your students. For more tips and guides on GHL, visit GHL Growth Garage.