AI Workflow Builder: GHL’s New Ask AI Redesign

The first thing you’ll notice? The new Ask AI interface is clean, fast, and way more intuitive.

Gone is the clunky, generic layout. In its place is a simplified workspace that helps you focus on what matters, results. But the real upgrade isn’t just in how it looks. It’s how it thinks.

Ask AI now creates a quick plan before responding, especially when you ask it to do something complex like “build a workflow to follow up with webinar leads” or “write a multi-email onboarding sequence.”

Here’s what that looks like:

• A brief plan appears showing how Ask AI will approach the task
• You can review the plan before anything is executed or generated
• This keeps outputs accurate, clear, and grounded in logic

It’s like having an AI assistant that shows its thought process instead of throwing random spaghetti at the wall. Agencies building automation or content at scale, this update’s for you.

Before the update, using Ask AI felt like rolling the dice, you’d punch in a prompt and just hope it gave you something decent. Quick, sure. But hit-or-miss? Definitely.

Now? It’s like flipping a switch from “do” to “think first, then do.”

Ask AI now takes a strategic pause to sketch out a plan before diving into action. You’ll see it map out how it’s approaching your request, like a mini blueprint. Then, once it confirms the plan makes sense, it follows through.

This is a major shift in how AI interacts inside HighLevel:

• Less hallucination, more grounded logic
• Fewer vague responses, more clarity
• No more “black box” behavior, you see how the AI thinks

For users building workflows, campaigns, or custom automations, this upgrade saves time and prevents those head-scratching moments when the AI gives you an off-the-wall answer. It’s no longer just fast, it’s accurate and intentional.

Let’s be real, AI that works fast but gives unreliable answers is a liability, not an asset.

This update flips that on its head. Ask AI now delivers accuracy and transparency, not just speed. That means less cleanup, less rework, and more trust in what it gives you, especially when building automations or content that actually impacts your clients.

Here’s why this matters to your agency:

• Visibility = Control: You see how AI thinks, so you can adjust before anything goes live.
• Accuracy = Efficiency: The more grounded the output, the fewer times you need to tweak or restart.
• Structure = Speed: You’re not starting from scratch. You’re editing a smart draft built from a clear plan.

Now, Ask AI feels more like a teammate than a tool. It’s actually helping you think through projects, not just spitting out copy. That’s huge when you’re juggling client work or training your team.

If you’ve ever had Ask AI give you vague or off-base results, this update fixes that. Now, Ask AI shows you a plan before generating anything, giving you full visibility and better control. You can use this inside GHL to brainstorm workflows, write emails, build automations, or even map campaign logic, all with step-by-step previews.Here’s how to use it in just a few simple steps:

1.1 Go to your GHL dashboard.
1.2 Click the Ask AI button (you’ll find it in the main nav or inside tools like Workflow Builder, Email Builder, and Funnels).

2.1 Use a real-world request like:
“Build a 3-step workflow that nurtures leads after a Facebook Ad opt-in.”
2.2 Ask AI will begin thinking, but instead of jumping straight to results, it’ll now show you its logic.

3.1 A preview plan will appear, outlining steps like:

• Trigger: form submission
• Step 1: send confirmation email
• Step 2: delay 1 day
• Step 3: send follow-up email

3.2 This plan gives you a clear snapshot of what Ask AI is about to create.

4.1 If the plan looks good, hit continue and let Ask AI generate the assets.
4.2 If something’s off, change your wording and rerun it, or guide the AI with better instructions.

5.1 Drop the content or workflow steps straight into Workflow Builder.
5.2 From there, tweak what you need, the bulk of the work is already handled.

6.1 Once done, test your automation or campaign like normal.
6.2 You’ll spend less time fixing things and get projects out the door quicker.

That’s it. With this new smarter planning step, Ask AI goes from being a “guess-and-check” tool to a true automation partner.

Now that Ask AI thinks before it acts, here’s how to really put it to work inside your agency.

Use Case 1: Fast-Track Your Automation Builds
 If you’re building a AI workflow builder with lots of moving parts, like a lead nurture or follow-up sequence, Ask AI gives you a rough draft you can run with. It’s your starting point, just plug it into AI workflow builder and make it your own.

Use Case 2: Brainstorm Sequences and Campaigns
Want to run a 5-email welcome series or map out a webinar funnel? Ask AI can build the logic and write the content, now with visibility into how it’s structuring everything. You’re no longer stuck wondering, “Why did it say that?”

Use Case 3: Train Your Team Faster
New team members can use Ask AI to learn how GHL AI workflow builder are structured. Instead of building from scratch, they can prompt Ask AI to walk through logic, then follow the plan to build it themselves.

Pro Tip 1: Be Specific in Your Prompts
The better your input, the better the AI’s plan. Include details like:

• Trigger type
• Number of steps
• Type of messages
• Goals (e.g., book a call, complete form)

Pro Tip 2: Use the Plan as a QA Tool
If Ask AI’s plan doesn’t make sense, neither will the output. Use the preview to double-check logic before executing. It’s your new built-in “sanity check.”

Pro Tip 3: Test With Real Scenarios
Run a few prompts from your actual client campaigns. Ask AI to plan out things you already do manually, you’ll quickly see where it saves time or improves structure.

This isn’t just a smarter AI. It’s a AI workflow builder coach, writer, and planner, all in one.

Let’s break this down.

You’re not just getting prettier UI or fluff features. You’re getting an AI assistant that can now think like a builder, plan like a strategist, and help your team move faster, with fewer mistakes.

Here’s how that plays out in your day-to-day:

• You save time. Because Ask AI now builds with logic, you don’t need to constantly fix random outputs.
• Your team won’t get stuck waiting around. Campaigns and AI workflow builder come together quickly, no endless revisions or missteps.
• You delegate smarter. New VAs or junior team members can use Ask AI to scaffold work that used to require senior strategy time.

It’s not just about speed. It’s about building with confidence. And for agencies trying to grow without burning out, that’s the real win.

The smarter Ask AI becomes, the more you can focus on scaling, not just solving problems all day.

HighLevel didn’t just upgrade Ask AI, they transformed it.

You now have a smarter, cleaner, more transparent AI tool that helps you build AI workflow builder, brainstorm campaigns, and write content without the guesswork.

This is AI you can rely on. AI that shows its work. AI that speeds you up without leaving a mess behind.

If you’ve tried Ask AI before and gave up on it, now’s the time to come back. If you’re new to it, you’re stepping into the best version yet.

Log into your GHL account and give it a shot. Ask it to build something, and see how far you can go with just one smart prompt.

Your automation game just leveled up.