GHL Bulk Delete Records Without Limits

New QR Code Styling Options: Shapes, Borders, and Rim Text

What it does:
Lets you stop using boring QR codes. You can now tweak the shape, style the border, and add text around the edge.

Where in GHL:
Accessible via Sites → QR Codes and within QR tools embedded in Funnel and Website builders.

Impact:
Improves visual presentation and brand alignment while increasing scan appeal.

Best suited for:
Agencies that care about branding, small businesses running local promotions, online stores, and teams pushing QR campaigns.

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Collapse & Resize Pipeline Stages in Kanban View

What it does:
Lets you hide pipeline stages you’re not actively using and adjust column widths so your board fits the way you work.

Where in GHL:
Inside Opportunities when you’re viewing your pipeline in Kanban mode.

Impact:
No more dragging your screen forever just to find the deals that matter.

Best suited for:
Owners running multi-stage pipelines, reps working deals every day, and anyone fed up with a messy board.

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Notes Just Got Smarter for the Contacts Page

What it does:
Upgrades the notes area so it’s easier to write, review, and keep things organized inside a contact record.

Where in GHL:
Found directly within each contact’s profile under Notes.

Impact:
Makes it simpler to see what’s been discussed and who added what — without digging through clutter.

Best suited for:
Teams collaborating on accounts and businesses that document every client touchpoint.

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New Asana Actions in Workflows – Find Project & Find Section

What it does:

Lets your workflow check what already exists in Asana before adding anything new.

Where in GHL:
Go to Workflows, add an action, and choose the Asana integration.

Impact:
No more duplicate projects. No more messy task boards. Just cleaner automation.

Best suited for:
Operations teams and agencies that rely on Asana to manage client delivery.

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Email AI + Knowledge Base Integration

• What it does:
  Allows Email AI to reference your Knowledge Base for smarter, more accurate responses.
• Where in GHL:
  Found in Conversations → Email composer with AI enabled and Knowledge Base settings under AI configuration.
• Impact:
  Smarter email suggestions that understand your business and help you reply quicker.
• Best suited for:
  Support teams, agencies managing inboxes, and businesses scaling communication with AI.

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Dialer: Auto-Minimize, Pin & Drag

• What it does:
  Lets you auto-minimize the dialer during calls, pin it in place, and drag it anywhere on screen.
• Where in GHL:
  Found in Conversations → Dialer.
• Impact:
  Cleaner workspace and easier multitasking during sales or support calls.
• Best suited for:
  Sales teams, outbound callers, appointment setters, and agencies making daily calls.

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Schema Markup Using AI

• What it does:
  Generates structured schema markup automatically using AI for SEO enhancement.
• Where in GHL:
  Found in Sites → Website or Funnel settings within AI or SEO sections.
• Impact:
  Improves search visibility without manual coding.
• This works well for:
  Teams building websites that need stronger search visibility, from agencies to small local businesses.

Bulk Delete Records in GHL didn’t just get a small tweak. This was a full upgrade across three major CRM modules.

First, the limit is gone.

Companies and Tasks used to cap bulk deletion at 100 records per action. That meant batching large cleanups into chunks. Now? There is no upper limit. Select as many records as you need. Delete them in one go.

Second, Custom Objects finally got multi-select.

Before this update, Custom Objects had no bulk selection in list view. You had to delete records one at a time. If you imported test data or created structured objects for a client experiment, cleanup was painful. Now you can use checkboxes in list view just like Companies and Tasks.

Third, the experience is now consistent.

Custom Objects. Companies. Tasks. Same checkboxes. Same bulk actions bar. Same delete flow. No more guessing how each module behaves. And here’s what makes this safer than most people realize.

Every bulk deletion runs as a tracked job inside the Bulk Actions page. You can monitor progress. You can see logs. And you can restore deleted records for up to 60 days.

That’s not just convenience. That’s operational protection.

One more thing. This feature is currently located under Subaccount > Labs. So if you don’t see it yet, check your Labs settings and enable it there.

Bulk Delete Records isn’t just about speed. It’s about control. Consistency.  And finally removing artificial limits inside your CRM.

This part matters. Because when you use Bulk Delete Records in GHL, you’re not just removing a row from a list. You’re removing relationships.

When you delete a record inside Custom Objects, Companies, or Tasks, here’s what gets removed automatically:

• Associations to related Notes
• Associations to related Tasks
• Associations to Contacts
• Associations to Companies
• Associations to Opportunities
• Associations to other Custom Object records
• Any association labels applied to those relationships

In simple terms? The links disappear. The connections break. But here’s the important distinction.

The related records themselves are NOT deleted. If you delete a Company, the associated Contacts still exist. If you delete a Custom Object record, the connected Opportunities still exist. If you delete a Task, the Contact doesn’t vanish.

Only the relationship between them is removed. That’s a big difference.

This protects your CRM from accidental data loss. You’re removing structure, not wiping out entire data chains. Now here’s why this matters operationally.

If you have automations triggered by associations, reports tied to object relationships, or workflows referencing connected data, deleting records will remove those links. Your automation logic may change as a result.

So before running large Bulk Delete Records actions, ask yourself:

• Are these records referenced in workflows?
• Are they tied to reporting dashboards?
• Do they connect to Opportunities or pipelines?

Bulk Delete Records are powerful. But power without awareness creates messes.

The good news? You’ve got a 60-day restore window if something goes wrong. Which we’ll cover shortly.

If you run one small account, this feels convenient. If you run multiple client sub-accounts, this is a game changer.

Agencies live in cleanup mode. You import lists. You test automations. You build snapshots. You migrate CRMs. You fix broken integrations.

And every one of those actions creates junk data at some point. Before this update, cleaning up that junk was slow. Especially inside Custom Objects. Deleting one record at a time is not agency-friendly. And batching Companies or Tasks in groups of 100? That’s busywork.

Bulk Delete Records remove that friction.

Now you can:

• Clean up massive mis-imports in seconds
• Remove stale pipeline data after migrations
• Wipe test Custom Objects before snapshot duplication
• Clear old Tasks cluttering reporting views
• Standardize database hygiene across all modules

That’s not just speed. That’s operational efficiency.

Here’s another angle most people miss. Clean data improves automation accuracy.

When your CRM fills up with test entries, duplicates, old objects, or random leftover associations, things start breaking. Automations don’t trigger the way they should. Reports get messy. Pipelines look bigger than they actually are.

Bulk Delete Records help you maintain signal over noise. And because you get a 60-day restore window, you don’t have to operate in fear.

You can clean aggressively. But safely. For VAs and CRM managers, this means fewer repetitive admin hours. For agency owners, it means cleaner accounts before handoff. For SaaS-mode resellers, it means scalable database management.

Bulk Delete Records turn cleanup from a chore into a system. And systems scale.

Bulk Delete Records allow you to remove large volumes of Custom Objects, Companies, or Tasks in a single action. You can also reverse a bulk deletion within 60 days if needed.

In the steps below, you’ll learn how to select records, run a bulk delete job, monitor the action, and restore records if necessary.

• Access the Module You Want to Clean Up.
• Delete the Records in the Contacts.
• Monitor the Deletion Job in Bulk Action.
• Restore Deleted Records (If Needed).

Make sure you are logged into your GoHighLevel sub-account.

• In this step, you will navigate to the correct CRM area where your Companies, Tasks, or filtered records are located before selecting what to delete.

1.1 Go to the left-hand menu. Go to Contacts.

• This is where you manage Companies, Tasks, and related CRM records.

1.2 Click on Smart Lists (for Companies or Tasks).

• Smart Lists allow you to filter and narrow down the exact records you want to clean up.

1.3 Use the checkboxes on the left side of each row to select records.

• This lets you choose specific records instead of deleting everything blindly.

1.4 To select all visible records, click the header checkbox at the top of the column. Once selected, click Delete.

• The header checkbox selects all records currently shown on the page, and Delete starts the bulk removal process.

• In this step, you will confirm the records selected for deletion and initiate the bulk delete job.

2.1 Review the total number of records being removed.

• Make sure the count matches your expectation before proceeding to avoid deleting the wrong data.

2.2 Type DELETE to confirm.

• This confirmation step ensures the action is intentional and prevents accidental bulk removal.

2.3 Click Delete

• All the selected contacst will be deleted

• In this step, you will track the progress of your bulk delete action to ensure it completes successfully.

3.1 Go to Bulk Actions.

• This is where GHL logs all bulk jobs, including deletions and restores.

3.2 Locate your deletion job.

• Find the job based on the time, module, or record count to confirm you are reviewing the correct action.

Here you can:

• View status – Check whether the job is processing or completed.
• Check logs – Review details in case any records failed or errors occurred.
• Confirm completion – Verify that the deletion finished successfully.

Your selected records will now be removed. Once the job shows as completed, the records will no longer appear in your list view.

• In this step, you will reverse a bulk deletion if records were removed by mistake. You have up to 60 days to restore them.

If you deleted something by mistake, you have 60 days to reverse it.

• After 60 days, the records can no longer be recovered.

4.1 Find the deletion job you want to restore.

• Make sure you select the correct job by checking the date, time, and record count.

4.2 Click the three-dot menu (⋮) on the right.

• This opens the action menu for that specific bulk job.

4.3 Click Restore.

• The system will start a new restore job that reinstates the deleted records along with their field values and associations.

The system runs a new restore job and reinstates:

• Field values
• Associations
• Association labels

Everything comes back exactly as it was.

Bulk Delete Records in GHL are powerful. But smart cleanup beats fast cleanup every time.

Here’s how to use this feature like a pro.

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1. Filter Before You Select  

Never bulk delete from a raw list view.

Use filters or Smart Lists first. Narrow your records down to exactly what should be removed.

For example:

• Filter by import date
• Filter by tag
• Filter by object status
• Filter by pipeline stage

Then select.

Precision first. Speed second.

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2. Test with a Small Batch First  

If you’re deleting thousands of records, test with 5–10 first.

Delete a small sample.
Verify nothing critical breaks.
Then proceed with the full cleanup.

This prevents automation surprises.

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3. Double-Check Associations  

Remember: Bulk Delete Records remove relationships.

Before deleting:

• Check if records are tied to Opportunities
• Check if automations reference the object
• Check reporting dashboards

If associations matter, document them first.

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4. Use Cleanup Windows  

If you manage multiple sub-accounts, set designated cleanup windows.

For example:

• End of month data cleanup
• Post-migration cleanup
• After snapshot installs

Make cleanup part of your operating system.

Not a panic move.

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5. Monitor the Bulk Actions Page  

Every deletion is logged.

After running a large cleanup:

• Confirm the job completed
• Review the record count
• Verify results in list view

Transparency protects you.

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6. Don’t Rely on the 60-Day Window  

Yes, you can restore records within 60 days.

But don’t treat that as a safety net for sloppy work.

Restore is protection.
Not permission to rush.

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7. Clean Data Improves Automation  

This is the hidden win.

When you remove:

• Test records
• Stale objects
• Broken associations

Your automations fire cleaner. Your reporting gets sharper. Your CRM feels lighter. Bulk Delete Records aren’t just a delete tool. They’re a performance tool.

Bulk Delete Records in GHL are not just a convenience feature. They’re an operational upgrade.

If you manage client accounts, scale sub-accounts, or run SaaS mode, database control is everything. Dirty CRM data slows down reporting. It clogs automation logic. It creates confusion for staff.

Now you can clean aggressively. Without limits. Without batching. Without friction.

Here’s what that means in practical terms:

• You can migrate a client from another CRM and instantly remove bad imports.
• You can clear test Custom Objects before installing snapshots.
• You can wipe outdated Tasks after restructuring workflows.
• You can standardize cleanup across Companies, Tasks, and Custom Objects.

All in minutes. Not hours. And because Bulk Delete Records include a 60-day restore window, you gain speed without losing control.

That combination matters. Speed increases scalability. Control protects stability.

When your CRM is clean:

• Reporting becomes accurate.
• Automation triggers behave correctly.
• Pipeline metrics reflect reality.
• Team members trust the data.

That trust is what allows agencies to grow. If your database is bloated with stale records, your systems become fragile. But when cleanup becomes simple, maintenance becomes routine.

And routine systems scale. Bulk Delete Records give agencies leverage.

Less manual admin. More operational clarity. More scalable infrastructure inside GoHighLevel.

Bulk Delete Records in GHL remove one of the biggest friction points inside the CRM.

No more deleting Custom Objects one at a time. No more batching Companies and Tasks in groups of 100. No more slow, repetitive cleanup sessions.

Now you can select what needs to go and remove it in one action. And if something goes wrong? You’ve got 60 days to restore it.

That balance of power and protection is what makes this update important.

For agencies, this means faster migrations. Cleaner snapshots. Better reporting accuracy. Stronger automation reliability.

For CRM managers and VAs, it means fewer admin hours and less repetitive work.

Bulk Delete Records turn cleanup into a system instead of a chore. And systems scale.

If you haven’t enabled it yet, go into Subaccount > Labs and turn it on. Then test it in a controlled batch and see the difference yourself.

Have you already used Bulk Delete Records in your accounts? Did it save you time — or did you restore something within 60 days?

Let me know how it’s working for you. And check back to the GHL Growth Garage blog for more GoHighLevel feature breakdowns that help you build cleaner, faster, more scalable systems inside GHL.