How to Manage Smart Lists Faster with the New UI in Labs

The new update changes how you manage smart lists inside GoHighLevel. The layout is cleaner. The controls are easier to find. Everything feels more organized.

First, the filter area is clearer. You can see your conditions without scrolling as much. AND and OR logic is easier to follow. This reduces confusion when building complex lists.

Second, the Manage Smart Lists area is smoother. Renaming, cloning, sharing, or deleting a list now feels more direct. The icons are easier to understand. You spend less time searching for options.

Navigation also improves. Switching between lists is faster. Editing an existing list takes fewer clicks. That means less friction when adjusting segmentation before launching a campaign.

If you manage large contact databases, this matters. When it’s easier to manage smart lists, you work faster. And when segmentation is simple, automation becomes more powerful.

This update does not change how Smart Lists work. It improves how you control them.

Before this update, it was harder to manage smart lists efficiently. The layout felt crowded. Filters could become messy when you added multiple conditions. Finding edit or share options was not always clear.

The old interface worked. But it required more clicks. It also made complex lists harder to review at a glance.

Now, the new UI simplifies the screen. Filters are displayed in a cleaner structure. AND and OR groups are easier to read. You can quickly see how your segmentation logic is built.

The Manage Smart Lists controls are also more visible. Rename, clone, and delete options are easier to access. This reduces mistakes when editing active lists.

Another big improvement is visual clarity. There is less clutter. The spacing is better. Important actions stand out.

The functionality has not changed. Smart Lists still update in real time. What changed is the experience.

And when it’s easier to manage smart lists, you spend more time running campaigns and less time fixing filters.

When you manage smart lists every day, small improvements make a big difference. This update is about speed and clarity.

Smart Lists power your segmentation. Segmentation drives your email campaigns, SMS blasts, workflows, and pipeline moves. If your lists are messy, your automation suffers.

The new UI reduces mistakes. You can see your filters more clearly. That means fewer errors when building complex AND and OR conditions. It also means fewer contacts slipping into the wrong campaign.

For agencies, this is huge. If you manage multiple client accounts, you likely manage smart lists across each one. A cleaner interface saves minutes every time you adjust a list. Over a week, that adds up.

It also improves team collaboration. When filters are easier to read, team members understand the logic faster. That helps avoid confusion and duplicate lists.

In short, it is not just a design change. It improves how you manage smart lists at scale.

And better list management means better automation results.

The new Smart List UI is a Labs feature. You must enable it inside the Settings area before you can manage smart lists using the updated layout. Once turned on, you will access Smart Lists inside the Contacts section and begin creating, editing, and organizing your lists using the improved interface.

This process will walk you through enabling the feature, accessing the Smart Lists page, creating a list, editing filters, and managing existing Smart Lists.

Here are the steps to manage smart lists using the new UI inside GoHighLevel:

• Access the Settings area in GoHighLevel
• Enable the Smart List UI feature in Labs
• Access the Contacts page
• Open the Smart Lists page
• Create a new Smart List
• Edit an existing Smart List
• Manage your Smart Lists

To start make sure you are logged in to your GoHighLevel sub-account.

Go to the bottom of the Main Menu on the left-hand sidebar.

1.1 Click the gear icon ⚙️ labeled Settings.

• This opens the Settings dashboard page.
• You will see Business Profile, Billing, My Staff and other configuration sections.

2.1 Click Labs in the Settings sidebar menu.

• The Labs page opens and displays experimental feature toggles.

2.2 Locate the Smart List UI update toggle.

• If the feature is OFF, it will appear grey.

2.3 Click the toggle to turn it ON.

• The toggle will switch to active status.
• The system may require a page refresh.

2.4 Refresh your browser if prompted.

• The new interface will now apply to the Smart Lists page.

• The Main Menu on the Left side of your screen has all the main areas that you work in when using GHL.

3.1 Click Contacts main menu item.

• The Contacts page opens and displays your contact database.

3.2 Click the Smart Lists tab at the top of the Contacts page.

• The Smart Lists page opens.
• You will see your existing Smart Lists or a blank view if none are created.

3.3 Click Manage Smart Lists.

• Click Three Dot in the right side Panel
  • A management section opens showing all saved Smart Lists.

Step 04 – Manage your Smart Lists

• You will now see a new UI when managing your smart list

4.1 Use the action icons to Rename, Clone, Share or Delete a Smart List.

• Rename updates the list title.
• Clone creates a copy with the same filters.
• Delete permanently removes the Smart List.
  • The system applies the selected change.

When you manage smart lists using the new UI, segmentation becomes faster and easier to control. Your CRM stays organized, and your automation workflows run with cleaner data.

If you want to manage smart lists like a pro inside GoHighLevel, follow these simple rules.

First, use clear naming conventions. Add prefixes like “Cold Leads,” “Active Clients,” or “Pipeline – Demo Booked.” This helps your team understand segmentation at a glance.

Second, test before launching campaigns. After you edit filters, review the contact count. Click into a few contacts to confirm they match your criteria. This prevents sending the wrong message to the wrong list.

Third, use Tags wisely. Tags make it easier to manage smart lists across campaigns. Instead of stacking too many filters, tag contacts during workflows and filter by tag later.

Fourth, clone instead of editing when running live campaigns. If a Smart List is tied to an active automation, cloning protects your original segmentation logic.

Finally, avoid over-complicating AND/OR conditions. Keep filters clean and intentional. Simple segmentation often performs better.

When you manage smart lists with structure and discipline, your CRM stays organized and your automation runs without surprises.

When you manage smart lists efficiently, your marketing becomes sharper. This update helps you move faster and make fewer mistakes inside your CRM.

If you run email campaigns, Smart Lists control who receives each message. Cleaner filters mean better targeting. Better targeting leads to higher open rates and more replies.

If you use workflows, Smart Lists help trigger automation at the right time. For example, you can segment contacts who booked a call but did not close. Then you can launch a follow-up sequence. That keeps opportunities moving.

For agencies, this is even more powerful. When you manage smart lists across multiple client accounts, a clear UI saves time every day. Your team can adjust segmentation without confusion. That improves consistency across campaigns.

It also protects your reputation. Sending the wrong message to the wrong list hurts trust. Clean list management prevents that.

In short, when you manage smart lists better, your automation runs smoother and your campaigns perform stronger.

Let’s say you run an agency that generates leads for a local service business.

You build a Smart List for “Leads – No Appointment Booked.” The filters include contacts who submitted a form but have not booked a call within 3 days.

Because Smart Lists update in real time, this list always stays current.

Now you connect that Smart List to a Workflow. When someone enters the list, they receive:

• A reminder email
• A follow-up SMS
• A voicemail drop

If they book an appointment, they no longer meet the filter conditions. They automatically leave the list. The automation stops.

This is the power when you manage smart lists correctly. Your segmentation controls your automation without manual updates.

You can also create Smart Lists for:

• Cold leads
• Active clients
• Lost opportunities
• Re-engagement campaigns

Each list becomes a trigger for action.

When you manage smart lists with clean filters, your CRM works for you instead of against you.

The new way to manage smart lists inside GoHighLevel is simple, cleaner, and faster. It does not change how Smart Lists work. It improves how you control them.

When your segmentation is clear, your automation becomes stronger. When your filters are easy to read, your team makes fewer mistakes. And when it is easier to manage smart lists, you save time every single week.

This update may seem small. But small improvements inside your CRM create big gains over time.

If you run campaigns, build workflows, or manage multiple client accounts, enable this Labs feature and test it yourself. The difference shows up quickly.

The team here at GHL Growth Garage recommends turning it on and rebuilding one Smart List using the new UI. You will feel the improvement immediately.

Have you enabled the new Smart List interface yet?
Let us know how it is working for you.

And check back to the GHL Growth Garage blog for more GoHighLevel feature guides.