Simplify Pipeline Order Management in Seconds

New QR Code Styling Options: Shapes, Borders, and Rim Text

What it does:
Lets you stop using boring QR codes. You can now tweak the shape, style the border, and add text around the edge.

Where in GHL:
Accessible via Sites → QR Codes and within QR tools embedded in Funnel and Website builders.

Impact:
Improves visual presentation and brand alignment while increasing scan appeal.

Best suited for:
Agencies that care about branding, small businesses running local promotions, online stores, and teams pushing QR campaigns.

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Collapse & Resize Pipeline Stages in Kanban View

What it does:
Lets you hide pipeline stages you’re not actively using and adjust column widths so your board fits the way you work.

Where in GHL:
Inside Opportunities when you’re viewing your pipeline in Kanban mode.

Impact:
No more dragging your screen forever just to find the deals that matter.

Best suited for:
Owners running multi-stage pipelines, reps working deals every day, and anyone fed up with a messy board.

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Notes Just Got Smarter for the Contacts Page

What it does:
Upgrades the notes area so it’s easier to write, review, and keep things organized inside a contact record.

Where in GHL:
Found directly within each contact’s profile under Notes.

Impact:
Makes it simpler to see what’s been discussed and who added what — without digging through clutter.

Best suited for:
Teams collaborating on accounts and businesses that document every client touchpoint.

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New Asana Actions in Workflows – Find Project & Find Section

What it does:

Lets your workflow check what already exists in Asana before adding anything new.

Where in GHL:
Go to Workflows, add an action, and choose the Asana integration.

Impact:
No more duplicate projects. No more messy task boards. Just cleaner automation.

Best suited for:
Operations teams and agencies that rely on Asana to manage client delivery.

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Email AI + Knowledge Base Integration

• What it does:
  Allows Email AI to reference your Knowledge Base for smarter, more accurate responses.
• Where in GHL:
  Found in Conversations → Email composer with AI enabled and Knowledge Base settings under AI configuration.
• Impact:
  Smarter email suggestions that understand your business and help you reply quicker.
• Best suited for:
  Support teams, agencies managing inboxes, and businesses scaling communication with AI.

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Dialer: Auto-Minimize, Pin & Drag

• What it does:
  Lets you auto-minimize the dialer during calls, pin it in place, and drag it anywhere on screen.
• Where in GHL:
  Found in Conversations → Dialer.
• Impact:
  Cleaner workspace and easier multitasking during sales or support calls.
• Best suited for:
  Sales teams, outbound callers, appointment setters, and agencies making daily calls.

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Schema Markup Using AI

• What it does:
  Generates structured schema markup automatically using AI for SEO enhancement.
• Where in GHL:
  Found in Sites → Website or Funnel settings within AI or SEO sections.
• Impact:
  Improves search visibility without manual coding.
• This works well for:
  Teams building websites that need stronger search visibility, from agencies to small local businesses.

Finding the right pipeline shouldn’t take longer than managing the opportunity inside it. This update helps solve that.

Many businesses start with a single sales pipeline. Over time, new ones get added for onboarding, renewals, customer support, and different services. Before long, the list is much longer than anyone expected.

Before this update, the order of those pipelines was fixed.

That meant the pipelines you used most often weren’t necessarily the ones you saw first. Many users ended up creating naming conventions just to push important pipelines higher in the list.

Some added numbers. Others added symbols. Some simply accepted the extra scrolling. None of those solutions were ideal.

Every business has its own process. This update lets your pipeline order reflect that.

An agency could keep its New Leads and Discovery Calls pipelines at the top because they’re used all day. Pipelines for renewals or older client work can sit further down where they’re still easy to find but not constantly in the way.

The benefits become even bigger when multiple users work inside the same location.

Because pipeline order is a location-level setting, everyone sees the same organized structure. New staff members can find the right pipelines faster. Sales teams spend less time navigating. Administrators no longer need to explain why certain pipelines are buried deep in the list.

Once the pipeline list is organized, that’s pretty much the end of the job. Everyone in the location continues working from the same layout without any extra effort.

Small changes often create the biggest productivity gains. Pipeline Order Management is one of those updates.

It removes unnecessary friction, reduces navigation time, and gives teams more control over the way they work inside Opportunities.

This update introduces two new ways to control the order of your pipelines directly from the Opportunities pipeline view.

No settings menus. No workarounds. No support tickets. Just a faster and more flexible way to organize your workspace. The first improvement is drag-and-drop pipeline reordering.

Need a different order? Drag the pipeline to its new position and let go. There’s nothing else to save.

Dragging works well when you’re only moving a pipeline a short distance. If your account has dozens of pipelines, though, there’s an easier option.

That’s where the second improvement comes in. A new Move to Position option has been added to the three-dot Actions menu on each pipeline.

Dragging a pipeline across several pages isn’t much fun. The Move to Position option lets you jump straight to the spot you want without all the extra scrolling.

Another important change is how the pipeline order is stored. The order is now saved as a location-level setting.

This means every user within that location sees the same pipeline arrangement. When an admin updates the order, the change applies across the entire account.

There is also no need to manually save your changes. Once a pipeline is moved, the new order is automatically stored and remains in place after page refreshes, future logins, and user sessions.

One final detail worth noting. Only administrators can reorder pipelines.

This helps prevent accidental changes while ensuring the overall pipeline structure remains consistent for the entire team.

What’s New Summary

• Drag-and-drop pipeline reordering.
• New Move to Position option.
• Move pipelines across multiple pages.
• Automatic saving of changes.
• Order persists after page refreshes.
• Shared pipeline order across all users in a location.
• Admin-only access for pipeline reordering.

This feature is managed directly from the Opportunities → Pipelines page. You’ll learn how to reorder your pipelines using either drag and drop or the Move to Position option, depending on what works best for your setup.

The steps below show you how to update your pipeline order. Once the changes are made, the new layout is saved automatically and becomes the default view for everyone in that location.

• Access the Opportunities Area in GHL.
• Reorder Pipelines Using Drag and Drop.
• Reorder Pipelines Using Move to Position.
• Choose the position for the pipeline.
• Verify and Manage Your New Pipeline Order.

To start, make sure you are logged in to your GoHighLevel sub-account.

• The Main Menu on the left side of your screen contains all the primary areas you work in when using GoHighLevel.

1.1 Click on the Opportunities menu item.

• You will now enter the Opportunities section.

1.2 Click on the Pipelines tab from the top navigation menu.

• This displays all pipelines currently available within the location.

1.3 Review your current pipeline order.

• Identify which pipelines should be moved higher or lower based on how frequently your team uses them.

• This is the fastest method for most users.

2.1 Locate the pipeline you want to move.

• Find the pipeline that needs to be repositioned.

2.2 Locate the drag handle beside the pipeline. Release the mouse button.

• The drag handle allows you to click and move the pipeline. The pipeline immediately drops into its new location.

• This option is ideal when managing large numbers of pipelines.

3.1 Locate the pipeline you want to move.

• Find the specific pipeline that requires repositioning.

3.2 Click the three-dot Actions menu.

• The Actions menu contains additional pipeline management options.

3.3 Select Move to Position.

• A position selector will appear.

• Choose where you want the pipeline to appear in the list. The pipeline will automatically move to the selected position.

4.1 Choose the exact position for the pipeline.

• Move the pipeline to any available location in the list.This can include positions on other pages of pipelines.

4.2 Confirm the selection and click apply.

• The pipeline is automatically moved to the chosen position.

• Once pipelines are organized, it is a good idea to verify the results.

5.1 Refresh the page. Review the updated layout.

• Ensure your most frequently used pipelines appear first.

You now have complete control over how pipelines are organized inside Opportunities. By placing your most important pipelines where they are easiest to access, your team can spend less time navigating and more time managing leads, opportunities, and client workflows.

Before you start moving pipelines around, spend a few minutes watching how your team actually uses Opportunities.

Which pipeline gets opened first every morning? Which one stays open most of the day? Those are usually the best places to begin.

There’s no rule that says a sales pipeline has to come first or an onboarding pipeline has to come second. Every business works a little differently, so your pipeline order should reflect the way your team gets through its day.

Try keeping related pipelines beside each other whenever it makes sense.

Let’s say your team spends most of the day moving from new enquiries to discovery calls before sending proposals. Keeping those pipelines close together means less jumping around the page. Pipelines used by another department can always sit further down the list.

Take another look at your pipeline order every now and then. You might spot a few things that could work better.

Businesses change.

You introduce new services.

You hire new staff.

As your business changes, some pipelines become busier and others quietly fade into the background.

As your workflow changes, your pipeline list can change too.

Some pipelines outlive the process they were created for. When that happens, there’s no harm in moving them out of the way—or archiving them if they’re no longer needed.

One last tip.

Drag and drop works well for small adjustments. When you’re moving a pipeline much further down the list, Move to Position usually gets the job done with far less effort.

Quick Tip: Open the pipelines your team uses the most without scrolling. If you have to keep searching for the same pipeline every day, it’s probably in the wrong spot.

Your pipeline list works much the same way. Keep the busiest pipelines where your team can reach them without thinking, and let the rest sit further down until they’re needed.

Pipeline Order Management isn’t the kind of update that grabs your attention straight away.

The feature itself is simple. The time your team gets back is where it starts to matter.

When sales teams, account managers, virtual assistants, and administrators repeatedly search for the same pipelines every day, those small delays become lost productivity.

A better pipeline order means less time looking for the right place to work and more time actually working.

For agencies, the benefits are even greater.

Many agencies manage multiple sales processes, onboarding systems, fulfillment workflows, and client-specific pipelines. Having complete control over pipeline order allows agencies to create a more logical structure that matches how their business actually operates.

This also creates a more consistent experience for team members.

When everyone sees the same pipeline order, there is less confusion and fewer mistakes. New employees can navigate Opportunities more easily, and experienced team members can work more efficiently without constantly searching for the right pipeline.

Here’s a practical example.

Imagine your agency uses the following pipelines:

• New Leads
• Discovery Calls
• Proposals Sent
• Client Onboarding
• Active Clients
• Renewals

Your pipeline list can finally match the way your team gets through the day.

Finding the next pipeline becomes much quicker when everything is in the right place.

The result is a cleaner workspace, faster navigation, and a more organized CRM.

Small improvements in navigation often create bigger improvements in productivity.

Pipeline Order Management is one of those updates that helps your entire team work smarter without changing any of your existing processes.

Pipeline Order Management may not be the biggest feature update released this year.

But it could easily become one of the most useful.

The pipeline list no longer decides how your team works. Your team decides how the pipeline list should work.

Your team spends less time looking around and more time getting through their work.

Some accounts only have a few pipelines. Others have pages of them. Either way, organizing them is now much easier.

Simply drag and drop a pipeline into place or use the Move to Position option when you need more precision.

That’s it. One less thing for your team to think about.

Pipeline Order Management is a perfect example.

Take a few minutes to review your current pipeline setup and reorganize it around the workflows your team uses most. You may be surprised how much easier Opportunities becomes to navigate.

The team here at GHL Growth Garage loves updates like this because they solve real-world problems without adding complexity.

Have you started using Pipeline Order Management yet?

Let us know how you’ve organized your pipelines and whether this update has improved your team’s workflow.