GHL Asana Workflow Automation: Task & Project Sync

GoHighLevel’s native Asana integration adds a powerful set of real-time triggers and actions directly into the workflows builder. This isn’t a partial sync, it’s full task-level automation from both directions.

Here’s what’s now possible inside GHL:

Instant Triggers (Asana → GHL)
These fire the moment something happens in Asana, no polling delay, no lag:

• Task Created – When a new task is added to any project.
• Task Updated – Detect changes in status, title, description, or custom fields.
• Project Created – Use this to spin up internal sequences in GHL when a new Asana project kicks off.
• Comment Added to Task – Perfect for client updates or internal notifications.
• Task Moved to Section – Run automations based on pipeline-style task movement.
• New User Added – Sync your onboarding when a new Asana user joins the workspace.
• New Attachment Added – Fire a GHL alert when someone uploads key files.
• Coming Soon: Tag Added to Task + New Subtask Created.

New Actions (GHL → Asana)
Create, find, and manipulate Asana objects directly from a GHL workflow:

• Create Task – Auto-create tasks with all relevant info filled in.
• Update Task – Modify any field from contact or form data.
• Create Comment / Story – Post follow-ups or instructions right from GHL.
• Create Subtask – Nest tasks under a parent task dynamically.
• Create Section / Add Task to Section – Organize tasks on the fly.
• Find Task, Comment, or Project – Search by ID or name to take further action.

The result? You can now build an entire project workflow without leaving HighLevel.

Before this rolled out, tying GHL to Asana was kind of a pain. You either leaned on Zapier, hacked something together in Make, or messed with webhooks, and none of it felt great long term.

That’s done.

Now, with GHL’s native Asana integration, your automations run instantly, triggered by real-time webhooks. When someone creates a task, updates a project, or drops a comment, GHL can take immediate action.

And it’s not just faster. It’s smarter:

• You no longer need to manage Zapier zaps or deal with automation errors from third parties.
• No more webhook testing, time delays, or multi-step patch jobs to keep data in sync.
• GHL workflows can now create and organize Asana tasks with precision, assign to the right team member, set due dates, and even sort into sections.

This update brings native automation to an agency favorite, Asana, without the duct-tape solutions of the past. Less maintenance. More reliability. And one less subscription to worry about.

If your team’s living in Asana for client work, you already know the drill, manually keeping everything in sync is a time suck. This update clears that up.

Let’s break down why this actually matters:

1. Real-Time Responsiveness
 The moment something changes in Asana, GHL jumps on it. No more waiting around for Zapier to catch up. Stuff just happens, instantly.

2. End-to-End Lead to Delivery Automation
You can finally tie your lead forms to your project work. A lead comes in through GHL? You can spin up a task in Asana and keep it moving—no extra steps.

3. Eliminate Manual Handoffs
No more chasing sales for details or pinging ops to follow up. With this setup, the whole process runs on rails, and everyone knows what’s next.

4. Agency Efficiency at Scale
As your client base grows, you need automations that scale with you. With Asana built directly into GHL workflows, your team can handle more projects, with fewer missed steps, and way less back-and-forth.

This is about more than just convenience, it’s about control, speed, and freeing your team to focus on the work that actually moves the needle.

If you’ve been bouncing between apps just to keep projects moving, this new setup saves you the hassle. GHL can now handle your Asana Workflow Automation natively, no Zapier, no delays, just done. You can add Asana to any GHL Asana Workflow Automation in just a few steps:

1.1 Open your GHL account and locate the sidebar menu.
1.2 Select Automation, then tap on Workflows to open your builder.

2.1 Hit +Create Workflow to build a new one, or just open an existing workflow you want to plug Asana into.

3.1 Click the plus sign to drop in a new step.
3.2 Type Asana into the search box.
3.3 You’ll see options, choose a trigger (like when a task is created) or an action (like creating a new one).

4.1 Click Connect Now.
4.2 Enter your Asana login when asked.
4.3 Then select which workspace you want to tie into the workflow.

Tip: You can also connect under Settings > Integrations > Asana before building your workflow.

5.1 Set required fields like task name, assignee, and project.
5.2 Use dynamic fields from your GHL data (e.g., contact name, form fields, due dates).
5.3 Add advanced options like comments, subtasks, or sections as needed.

6.1 Click Save on your step and Publish your workflow.
6.2 Run a test to ensure tasks are created or triggers are firing properly.

That’s it. You’re now automating project ops between GHL and Asana like a pro, no code, no hacks, no headaches.

Now that you’re up and running, here are a few advanced tips to help you get the most out of the GHL + Asana combo:

Use “Task Updated” Carefully
This trigger is powerful, but can fire more than you expect. Always pair it with the “Fields Changed” condition inside GHL to avoid looping or unnecessary automation runs. For example, only trigger when “Status” or “Due Date” changes, not every field.

Tag Team Tasks with Smart Filters
Need to route tasks differently depending on where someone is in the pipeline? Drop in conditions to handle that. Say a lead’s in onboarding, send it to your onboarding lead. If it’s further along, pass it to fulfillment.

Combine with Slack for Internal Ops Power
Layer Slack or internal email notifications into your Asana Workflow Automation after task creation. That way, when a lead form creates a task in Asana, your team also gets an instant Slack alert, no one misses the memo.

Subtasks = Micro-Workflows
Use the “Create Subtask” action to break bigger deliverables into smaller, trackable chunks. You can even dynamically name subtasks using form data or contact info from GHL.

Track Projects with GHL Tags
If you want to trace Asana Workflow Automation completion back to GHL, tag contacts with the Asana task ID or project name after it’s created. This makes follow-up sequences and internal tracking much cleaner.

This isn’t just integration, it’s Asana Workflow Automation intelligence. Use these pro moves to scale faster, manage smarter, and keep your team dialed in.

This Asana integration isn’t just a cool add-on, it signals a bigger shift in how GHL is evolving.

GoHighLevel is moving from being a powerful CRM into becoming a central operations hub. By building direct integrations with tools like Asana, GHL is cutting out the middlemen, Zapier, Make, manual workarounds, and giving you native speed and control.

Here’s why that’s a big deal:

• Fewer tools, fewer costs – You don’t need to pay extra to connect platforms.
• Fewer errors – Native Asana Workflow Automation mean no API polling delays or broken zaps.
• Faster scaling – You can launch new clients or projects without custom tech stacks.

This also hints at what’s coming next. Asana is likely just the beginning. Expect more native task and productivity integrations, ClickUp, Notion, Airtable could all be next on the roadmap.

For anyone building a SaaS or client dashboard, native integrations like this make your platform feel polished and pro, not like something you cobbled together.

The moment you hook up Asana with your GHL Asana Workflow Automation, things start running smoother. Here’s what tends to happen pretty quickly:

Faster Internal Workflows
A new lead shows up, a task gets created, and your team’s already in the loop, no one has to be reminded to drop it into Asana.

Fewer Missed Follow-Ups
When tasks are auto-generated, things don’t get missed, onboarding, delivery, follow-ups… it’s all handled without someone having to remember.

Less Tool Juggling
By eliminating Zapier, Make, and webhook chaos, your stack becomes leaner and more stable. That also means fewer subscriptions to manage.

More Project Visibility
With comments, updates, and task changes flowing into GHL, you get clearer insight into what’s happening post-sale.

Streamlined Scaling
Doesn’t matter if you’ve got 2 new clients or 20, this setup keeps up without breaking a sweat. It’s built to scale.

This integration doesn’t just make you look more organized, it actually helps you operate like a pro-level SaaS agency, even with a small team.

This update is a no-brainer.

You now have instant, two-way Asana Workflow Automationation between GHL and Asana, no more Zapier fees, no more waiting, no more dropped tasks.

With this native integration, your agency can:

• Auto-create Asana tasks from any lead, form, or pipeline change
• React instantly to Asana updates with GHL automations
• Keep your entire team in sync, sales, ops, and delivery
• Simplify your tech stack while scaling smarter

If you’ve been manually copying info between platforms, or relying on patchy Zaps to keep things together, this is your sign to stop.

Go create one Asana Workflow Automation today using the new Asana actions or triggers. Just one. You’ll never go back.