GHL Calendly Integration Supports Multi-Account

GoHighLevel has added something many users have wanted: the ability to connect one Calendly account to multiple sub-accounts. No more repetitive logins or calendar setups across your clients.

This works just like the existing Google, Outlook, and iCloud integrations, so now all your calendar tools follow the same logic inside GHL.

Here’s what’s new:

• You can now use the same Calendly account in every GHL sub-account you have access to, no need to set up a new one each time.
• Multi-User Flexibility: Multiple users within the same sub-account can connect to the same Calendly account.
• Cleaner Setup: No need for separate accounts for every client or brand, just authenticate once and reuse.

This is especially useful if you have a single booking system (like a central sales or intake team) serving multiple brands or locations. Now, you can scale your bookings without spinning up unnecessary Calendly profiles.

Before this update, GoHighLevel treated the Calendly integration on a per-sub-account basis with strict isolation. If you wanted to use the same Calendly link in multiple sub-accounts, you were out of luck — or forced to duplicate setups and juggle multiple Calendly accounts.

Now, that’s changed.

GoHighLevel now lets you use the same Calendly account in more than one sub-account. If you’ve got access to multiple clients or brands, there’s no need to set it up over and over again. It works just like Google and Outlook already do in the system.

Here’s a breakdown of the changes:

• Old Way: One Calendly account could only be used in one sub-account at a time per user.
• New Way: That same Calendly account can now be connected across multiple sub-accounts, no extra accounts needed.
• Consistency: Now you have unified calendar management across locations, instead of one-off configs for each client.

For agencies managing multiple brands, client sub-accounts, or franchise-style businesses, this change removes a major operational blocker. The result? Less confusion, fewer login issues, and better use of centralized booking workflows.

For agencies managing multiple clients or locations, scheduling efficiency is mission-critical. The new Calendly integration update directly supports this need by enabling centralized booking through a single account — finally eliminating the hassle of redundant setups.

Here’s why this change is a big deal for agencies:

1. Scales With Your Business
Whether you have 3 clients or 300, you can now connect one Calendly account across all sub-accounts you’re part of. That means you no longer need to create or manage separate accounts for each client — huge time-saver.

2. Perfect for Multi-Location Use
Agencies serving franchise-style clients or businesses with multiple branches can now use one shared scheduling link. This ensures brand consistency and removes scheduling silos across locations.

3. Streamlined User Management
Multiple users in the same sub-account can still connect to the same Calendly account — so your sales, support, and admin teams can all work from the same booking hub without stepping on each other’s toes.

4. Alignment With Other Calendar Tools
Until now, Calendly was the outlier in GHL’s calendar sync tools. This update brings it up to speed with Google, Outlook, and iCloud, creating a consistent user experience for calendar connections.

In short: if you’re running a lean agency or managing multiple sub-accounts, this update removes calendar chaos and unlocks easier, faster scheduling at scale.

You don’t have to manage separate Calendly accounts for every client or location anymore. With this update, you can use one account across all your sub-accounts in GoHighLevel. It’s quick to set up and works exactly the same in each one. That means less time logging in and more time getting people booked.

1.1 From your GoHighLevel dashboard, select the sub-account where you want to link Calendly.
1.2 This can be any sub-account you are part of—client, brand, or location.

 2.1 Head over to the left sidebar and select “Settings.”
2.2 Then look for the “Calendars” tab and click it.
2.3 Scroll or search for the Calendly integration card.

3.1 Click the “Connect” button on the Calendly card.
3.2 A Calendly login window will appear, enter your credentials and authorize access.
3.3 Once authenticated, Calendly will be linked to this sub-account.

4.1 Return to your GHL dashboard and switch to another sub-account.
4.2 Open the Settings menu, then click on Integrations, and find Calendly.
4.3 Sign in with the same Calendly account you’ve already used.
4.4 Do the same thing for each additional sub-account you need to connect.

That’s it. One Calendly login now scales across all your GHL sub-accounts, saving you setup time and giving clients a consistent booking experience.

With everything connected, the next step is making sure it works the way you need it to. Here are a few ways to tighten up your scheduling system and avoid headaches later.

Use Naming Conventions to Stay Organized
If one Calendly account is being used in more than one location or for different clients, label your events so it’s obvious who or what they’re for. For instance:

• “Discovery Call – Miami Office”
• “Strategy Session – Franchise 3”

This keeps things crystal clear for both your team and your clients.

Leverage Calendly’s Team Features
Want to pool availability across your staff? Calendly’s “Round Robin” and “Collective” meeting types can be used for sales teams or client onboarding workflows. These can be embedded across multiple GHL locations now—without needing duplicate Calendly setups.

Embed with Custom Values
Use GHL custom values to dynamically insert your Calendly link in emails, funnels, or workflows. This makes it easy to maintain and update links without digging through every campaign.

Audit Your Integrations Periodically
As your agency scales, it’s easy to forget what’s connected where. Make it a habit to review your integrations under each sub-account every quarter to ensure the right Calendly account is connected.

Once you roll out the new Calendly integration across your GoHighLevel sub-accounts, here’s what you can expect to see almost immediately:

1. Unified Scheduling Across Clients or Locations
You’ll finally be able to use one Calendly account to book across all your GHL sub-accounts. That means no more fragmented systems, conflicting links, or multiple Calendly subscriptions just to serve multiple clients.

2. Cleaner Workflows and Better Visibility
By using a centralized Calendly account, you’ll reduce confusion in your automations and team processes. Your team can focus on booking, not troubleshooting calendar issues.

3. Faster Onboarding and Setup for New Clients
When a new client comes on board, skip the hassle of setting up a fresh Calendly account. Just link the one you already use to their sub-account and you’re good to go.

4. Reduced Tech Overhead
Reducing tool sprawl leads to fewer logins, cleaner processes, and better focus. That’s time saved—and better outcomes for your team and clients.

5. Improved Client Experience
 Clients won’t notice a difference between your locations or brands, they’ll just see a clean, familiar booking setup. And that helps your business come across as more trustworthy.

Bottom line? This update saves you time, reduces friction, and makes your agency look sharper, all while scaling your booking system without breaking a sweat.

The new Calendly integration across multiple GoHighLevel sub-accounts is more than just a convenience — it’s a strategic upgrade for agencies that want to operate smarter, not harder.

By allowing a single Calendly account to connect across every client or location you manage, GHL eliminates one of the last calendar bottlenecks in multi-account setups. No more workarounds. No more duplicate logins. Just one streamlined booking experience, everywhere.

To recap what you get:

• Shared Calendly use across multiple sub-accounts
• Flexibility for teams to connect to the same account
• Simpler onboarding for new clients
• Cleaner integrations and consistent branding

If you’ve been juggling calendars and dreading onboarding new locations, this update is your green light to scale.

It’s time to simplify how you schedule, and let GoHighLevel do the heavy lifting.